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Recruiting is defined as the process of identifying vacancies that need to be filled. This process involves attracting various groups of people and screening eligible candidates. Then, the candidates are shortlisted and selected. Recruitment and selection of candidates is no easy job to do. It is stressful and long. Though the process is not simple, Human Resource employees have been doing it for ages now. The progress of Human Resource departments in companies has been phenomenal. Manual writing and recording candidate data has changed to digitally storing the data of these candidates. The process of staffing has come a long way. 

In the past, people mostly had walk-in recruitments during vacancies. But now one can apply for a job through the internet, from the comfort of their homes. Nowadays, recruiting processes are a lot more automated. Softwares are used for over 40 percent of functions. Creating, organizing job descriptions, and storing large data of candidates is done online. Every business deserves the best workforce, and a small business is no exception to this. But how can a small business possibly lacking in a Human Resource department recruit and hire people? This is too important a function to be taken for granted, so if you’re wondering how to recruit candidates without having to go overboard and invest in recruiting very expensive agencies. 

StaffGlass is an online platform that specialises in software solutions for small businesses. It caters to all recruitment relevant activities. This  is an integrated platform that helps businesses avoid manual data entry. It facilitates ID scanning with accuracy and precision. They have software available for purchase that features thorough background scanning, allows candidates to manually choose a time and date for the test they find suitable, and allows candidates to securely sign contracts and other agreements with an e-sign. 

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What is recruiting software? 

Recruiting software are software tools used by businesses and recruitment agencies. Often even headhunters, and talent scouting professionals use them. This is to automate certain processes of recruitment. Processes such as creating job descriptions, screening, interviewing, and data storage. The use of this software aids the staffing processes which began to slowly gain momentum during the 1990’s1990’s as the internet began to gain traction by those searching for the availability of jobs. As time went on to create more demand for jobs, large numbers of paper resumes began to flow into companies willing to hire candidates.

Recruitment softwares gained popularity mainly because companies needed to store large amounts of data. This acted as a replacement for the inefficiency of not being able to organise effectively with paper resumes. The software-aided recruitment process was made a lot easier. It was able to store lots of data electronically. This replaced the crucial need for physical documents which were susceptible to loss and damage. It also minimized inefficient organization due to the sheer volume of resumes. The growth of the economy and new businesses began to boom with more employment opportunities. This is when companies wanted better software that could automate processes. Automation intended to be more than just being able to store data. The present-day software can do many times more than the first software that came out. This improvement is in terms of processing volume as well as the types of processes. 

Functions of recruiting software 

Some of the key functions of recruiting software are as follows –

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Candidate sourcing

Today’s software aids in scouting candidates by posting on employment exchanges, social media handles, and other employee hotspots online. 

Tracking applicant flow

Softwares also categorizes the data of the applicants and keeps track of each applicant’s stage in his or her recruiting process. 

Background checks 

They also process automated background checks of applicants by requesting feedback and opinions about the applicant through automated and standardized questions. These feedbacks are stored back into the main system that allows the employers to view the background checks and take the next step in the hiring process of the candidate. 

Features of a recruiting software

If you are a small business owner who is new to the idea of recruiting software, you must be wondering about the salient features of recruiting software being offered in the market today. The main features of recruiting software are –

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Automation of processes

The most important feature of recruiting software is the automation of various processes. This software primarily helps aid in steps of recruitment that don’t need human activity, such as job posting, vacancies, calculating workload, and workforce. They can be easily done through automated processing of the software. 

Seamless Software integrations 

The most recent drawback of software was the difficulty in integration. Although the software was more than capable of doing the job of recruitment, already established businesses with data streams had difficulty integrating the software they sought. The current software that exists is an AI software that effortlessly integrates itself into the data jigsaw avoiding the hassle of feeding in data to the software about existing candidates from scratch. 

User friendly – Graphic user interface 

Recruitment software today is simpler. Older versions did not have simple features and were not easy to work with. Features such as customizations and ease of use are important. These should be used in the latest upcoming software too. 

Dashboard for recruitment analytics and reports 

The volumes of applicants are large. It is unwise to spend time analyzing each application.  Recruitment analytics is another feature that recruitment software offers today. Recruitment analytics involves many elements. Some of these have scope for improvement in terms of recruiting efficiency. Various analysis of application conversion rate, calculation of costs per hiring of every candidate, the hiring rate and recruitment funnel statistics. All of these happen to be important dimensions that need to be considered while trying to improve your recruiting process.